Troubleshoot QuickBooks Issue in Printing PDF Files

QuickBooks printing problems
Jun 25, 2022      admin      QuickBooks

All that you Need to Know About Printing Problems in QuickBooks Desktop

QuickBooks is one of the most popular accounting software that’s being used by small and medium-sized businesses. This operation can be called a game-changer in the field of account, as it has made workflow far easier. QuickBooks desktop is packed with numerous advanced features like inventory management, payments, etc., and they also save a lot of productive time driving business growth. Still, as QuickBooks Issue in Printing PDF Files is a robust software but many times, you do face issues while running it on your system. You might be wondering sometimes as to how to fix printing issues in QuickBooks or why can’t I print in QuickBooks? In utmost cases, the errors can be easily fixed, but at times expert guidance is needed. One of the common problems is QuickBooks printing problems, QuickBooks isn’t printing or is Unable to print invoices from the QuickBooks desktop, and these issues do affect the workflow.

In this article, we shall talk in detail about all the printing issues of QuickBooks desktop and the ways to resolve them. So, keep reading the blog till the end and read it attentively. Also, if you want to save some time and effort while fixing these issues manually, or want experts to handle this error for you, also feel free to get in touch with our QuickBooks error help team. Our industry-best experts will be there to help you in a single call.

What are Printing Problems on QuickBooks Desktop?

Printing from the QuickBooks desktop is one of the most essential and also one of the most desirable features of QuickBooks software. At times, you might encounter printing issues on the QuickBooks desktop, which could be due to missing or loose elements in QuickBooks. Or any kind of issue with the printer or system might also end up in QuickBooks unable to print invoice issues. There can be numerous types of printing issues and also a plenitude of causes behind every issue that are discussed later in this write-up which leads to can’t print in QuickBooks issue.

Types of Printing Problems:

QuickBooks is not responding. PDF Converter shows offline Unable to save as a .pdf file Could not print to a printer
Unable to print directly to the QuickBooks PDF converter Not able to print Invoices or Cheques QuickBooks Enterprise unable to print 1099 form printing problems
QB could not save your form or reports as a .pdf Print Driver Host for 32-bit Applications has Stopped Working Error 1722 or 1801 when installing PDF Converter QuickBooks freezes when you try to reconcile accounts
QuickBooks Printing problem checks Unrecoverable error Print Problem on MAC The device is not ready
Error: QuickBooks can’t complete the current action due to a missing component: A missing pdf file component. There is a problem connecting to your currently selected printer, Microsoft XPS Document writer, on the XPS port. Print Driver Host for 32-bit Applications has Stopped Working. QuickBooks PDF Converter Activation Error -20, -30 or -41

Causes behind QuickBooks Won’t Print or unable to print problem

Printing via QuickBooks is generally used for a number of purposes. QuickBooks won’t print or is Unable to print, errors hampers the smooth printing process, and there could be multiple reasons behind it. We have listed down the most common causes affecting the printing issues. Let us see what those causes are-:

  • QuickBooks is unable to connect to the Microsoft XPS document writer
  • QuickBooks Desktop is having issues connecting to the printer
  • Missing XPS printer driver
  • QuickBooks is not able to save your form or reports as a .pdf due to corrupt components.
  • QuickBooks software freezes while saving pdf
  • XPS printer driver is missing
  • Missing PDF components.
  • Improper communication with the company file
  • QuickBooks is unable to print due to communication issues.
  • QuickBooks PDF converter activation error.

Important points to remember before you begin with the troubleshooting process

Even before you begin with the solution of fixing the printing issues of QuickBooks, you should keep in mind the following points-:

  • You need to make sure that you have the latest version of QuickBooks Desktop.
  • Establish that the printer is connected to the system and it also has the printing software.
  • Make certain that the correct printer driver is installed and also ensure that there are no connectivity issues between the system and the printer.

Also, check whether your printer is local or on a network?

In the case of a local printer, the issue usually is within the system or the printer itself. You should verify if there is a connection between the system and the printer. For assistance, consult the printer manufacturer’s troubleshooting manual.

In case the printer is on a network, then you must check the network settings. Make sure that they are proper. Do consult the manufacturer for any further assistance.

Methods to Fix Printing Problems if QuickBooks is not able to Print invoices

The following methods should be employed for troubleshooting QuickBooks printing problems with invoices -:

Method 1: Checking Printer:

  • First things first, Click on Start, Windows Key, and then look for Notepad.
  • Write on the Notepad, pick file and then choose the Print option.
  • Select the correct printer and then click on the Print option.
  • Try the next method in case this doesn’t work out.

Method 2: Print a Test Page:

  • Shut down your printer, restart your computer system and then turn on your computer again.
  • Make sure that the printer tray has properly loaded printing papers.
  • Press the Windows Start Key and then choose the Control Panel.
  • Open up the Printers and Faxes option.
  • Should the printer shows offline, then you should right-click on the printer and choose Use Printer Online.
  • Open up the printer option by right-clicking on the printer icon and opening it.
  • If there are any printing commands in the queue, in that case, you need to choose Cancel All
  • Documents files.
  • Close the Window.
  • Now go to the Print Test option.
  • If you can access the Print Test page, then you need to take a printout using word-pad
  • Enter some text in WordPad and choose file and print.
  • Choose the correct printer and go over to the print tab.
  • Make sure that error lights are not displayed on the printer

Method 3: Rename the Printing File

  • The first and the foremost step in renaming the printing file is right-clicking on the .qbp file of whatever version of QuickBooks you are using.
  • The next step is renaming the printing file by adding old to the file name (i.e., QBPrint.qbp.old)
  • Next, open up QuickBooks Desktop and access the File menu to make a new Qbprint.qbp file. Select printer Setup.

Printer Setup

  • Choose any transaction in the form name list to create a new Qbprint.qbp file
  • After you are done, you need to click on the OK button
  • Lastly, open and print any transaction

Method 4: Run QuickBooks PDF & Print Repair Tool from the Tool hub Program

Step 1: Downloading and installing the QuickBooks Tool Hub

  • Firstly, you need to shut down the QuickBooks application.
  • Next, Download the QuickBooks Tool Hub file.

QuickBooks Tools

  • Pay attention to the on-screen prompts to install and do accordingly
  • After the installation is done, you should double-click the icon on the windows to open the tool hub

Step 2: Running the QuickBooks PDF and Print Repair Tool

Running QuickBooks PDF Repair Tool can help easily diagnose and solve the printing issues in QuickBooks. The steps included are as follows-:

  • You need to find the QBPrint.qbp file. This could be the one facing troubles with printing in QuickBooks
  • Try renaming the file by prefixing it with a word
  • Should you be unable to locate the file, in that case, you need to also check into the hidden files and folders.
  • Next, right-click on the QBPrint.qbp file to rename it
  • When you open QuickBooks and the company file, a new QBPrint.qbp file is automatically created
  • In the next step, try opening the transaction that you had a problem with earlier. Check if the problem is now fixed or not.
  • Last but not least, try printing a sample company file in QuickBooks to verify if there is a problem with the company file

Method 5: Check that the Printer is Right

  • In QuickBooks, select FILE and then go to Printer setup option
  • Choose the form that needs to be printed
  • In the next step, make sure that the printer name matches the printer in use.
  • Choose Help
  • Again, you need to try to print using a different printer. For that, you need to go to file and then click on Printer Setup. In the next step, choose the form to be printed. Now, choose a different printer. Select Help for detailed instructions
  • Access the Selective Startup Mode. If even after that, the issue continues, then you should try reinstalling QuickBooks using the Clean Install Tool.

Method 6: Reset your temp folder permissions

If, even after following the above mentioned instructions, you are getting the printing errors, then we would suggest you restart your system and try printing again. If it fails again, you should reset your temp folder permissions. Following instructions should be followed to verify the folder permissions to the TEMP folder-:

  • Start the RUN command
  • Type %TEMP% and click Enter


Permission for common file

  • Now, Go to Properties and then select the Security tab
  • After the permissions have been set to Full Control, you can finally save it as a PDF again within QuickBooks

Method 7: Deleting or renaming the printer file

  • You need to spot the files and try renaming them
  • Next, launch QuickBooks and open the company file
  • Choose the file and the printer setup
  • Select any transaction in the form name and Click OK
  • These steps are bound to reset the printer settings and could resolve the issue

Related QuickBooks: How to Fix QuickBooks Unable to Create PDF Error


We hope the above-mentioned steps will effectively solve your issues such as how to fix printing problems in QuickBooks your printing issues on the QuickBooks desktop. However, if the problem still exists, then you should seek assistance from our team of professionals who are well-versed with QuickBooks processes. Our experts team has been dealing with resolving QuickBooks issues for years. They can, not only come up with a quick solution but also will guide you to avoid such issues in the future. Do get in touch with us for any assistance on QuickBooks. You can always call us, chat with us or send us a mail at We hope to assist you soon!

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