Troubleshooting Guide to Fix QuickBooks Printing Problems

PDF and Printing Problems in QuickBooks Desktop
Jul 05, 2022      admin      QuickBooks

QuickBooks is the highly used accounting software across the globe. Many businesses depend on QuickBooks to manage their income and expenses and keep track of their financial health. Although, where the QuickBooks is has gained so much popularity, it still lags in providing an efficient workflow. QuickBooks shows many errors and problems to their users, and today, we will discuss the QuickBooks PDF and printing problems. So, if you are also facing this problem, stay tuned and read this blog post until the last word.

QuickBooks PDF and Printing Problems

There are various PDF and printing issues & problems that the QuickBooks users are facing. These issues may occur when users try to print PDFs, invoices, and checks. Although, there can be many reasons due to why these problems may arise. So, it’s important for you to know the possible reasons why the PDF and printing problems in QuickBooks arise.

Possible Reasons Behind QuickBooks PDF and Printing Problems

Here is the list of the possible reasons because of why QuickBooks faces pdf and printing problems.

  • When the QuickBooks PDF converter establishment is not connected properly.
  • The pdf is not available in your data.
  • The issue with the printer driver.
  • The framework and printer are not connected.
  • Using the QuickBooks desktop outdated version.
  • When the printer’s programmer is not installed properly.

QuickBooks Pdf and Print Repair Tool

QuickBooks pdf and print repair tool is specifically designed for repairing the pdf and print issues in the QuickBooks desktop application. This tool is available under the QuickBooks Tool hubs and can be used to fix all the issues related to the QuickBooks pdf and print problems. The QuickBooks pdf and print repair tool can be used to fix the below-listed problems.

  • Blank print pages issues.
  • Formatting issues while printing a pdf.
  • Failed to locate the PDF viewer.
  • Not able to print invoices, reports, and checks.
  • Failed to get the preview of PDFs and other documents.
  • QuickBooks failed to create pdf files.
  • QuickBooks “Device is not ready” error.
  • The print command does not process in QuickBooks.

How to Solve QuickBooks PDF and Print Problems

The most effective way of fixing the pdf and print problems on the QuickBooks desktop is to use the QuickBooks PDF and Print Repair Tool to resolve the issues. So, let’s look at the methods you can follow to resolve the QuickBooks pdf and print problems.

Method 1: Open the QuickBooks Pdf and Print Repair Tool

Below are the steps you can follow to run the QuickBooks pdf and print repair tool to resolve the problems.

A). Install the QuickBooks Tool Hub

  • First of all, close the QuickBooks desktop.
  • Thereon, download the QuickBooks tool hub ( from Intuit’s product page.
  • Later, open the downloaded file (QuickBooksToolHub.exe) and follow the on-screen instructions and steps to install the tool on your PC.
  • After that, accept all the terms and conditions of the tool and then click on the “Continue” option.

B). Run QuickBooks Pdf and Print Repair Tool

  • Once you have installed the tool on your desktop screen, double-click on the icon to open the tool hub.
  • Now, click on the “Program Problems” option.
  • Next step is to click on the “QuickBooks pdf and repair tool” option.
  • Now, the tool will take around one to two minutes to perform.
  • Once the above steps are completed, then open the QuickBooks desktop and try to send a mail attachment or process a print command.

If this method has not helped you resolve the QuickBooks pdf and print problems, move ahead to the next method.

Method 2: Reset the Permissions to Temp Folder

To reset the permissions to the temp folder, here are the steps you can follow to get it done.

A). Resetting the Permissions

  • First, press the “Windows +R” keys together open the windows run command.
  • In the insert box, type “%temp%” and then click on the “OK” option.
  • Thereon, under the new window, right-click on the empty area and click on the “Properties” option.
  • Next, click on the “Security” tab option.
  • After that, ensure all the user names and groups displayed on the security tab have full control.
  • Once you have set the permissions to full control, try to save a pdf in the QuickBooks desktop application again.

B). Confirm that you can print to your XPS

After setting up the full control permission settings in the temp folder, the next step is to confirm if they can print to their XPS document writer. So for that purpose, here are the steps you can follow to get it done.

  • At first, open the notepad on your PC.
  • There, type “Test” in the insert field.
  • After that, click on the “File” option, and thereon, click on the “Print” option.
  • Now, select the “XPS Document Writer” option and click on the “Print” option.
  • Please provide a name to the file and save it on the desktop screen.
  • At last, go to the desktop screen and check if you can view the XPS document.

Method 3: Rename the Printer’s File

Below are the steps you can follow to rename or delete the printer’s file on your PC.

  • First, navigate to the location where the printer’s files are saved.
  • Now, you located the files, then right-click on the file’s name and add “.old” at the end of the printer’s name, i.e., “qbprint.old” and “wpr.old”.
  • Thereon, launch the QuickBooks desktop application and open the company’s file.
  • After that, select the printer’s file and click on the “Printer Setup” option.
  • Afterward, select any transaction in the form name and click on the “OK” option.
  • Now, you have reset the user settings in the printer.

After this, open the QuickBooks desktop and try to perform the same task in which initially you face the problem, and check if this method has helped you to resolve the error or not.

Method 4: Bypass the Printer’s Spooler Repair Tool

So, here are the steps that you can follow to set up the XPS document writer to bypass the printer spooler tool.

  • At first, open the printer’s control panel on your PC.
  • Thereon, right-click on the “MS XPS Document Writer” option.
  • After that, select the printer’s properties option and click on the “Advanced” tab.
  • Under the printer option, select your printer and click on the “OK” option.

Related Page: Updating QuickBooks Desktop To The Latest Release


So, that’s all with this blog. We hope you find this blog informative. In this blog, we have listed four methods you follow to resolve the PDF and printing problems in QuickBooks Desktop. If you are still facing the problem or if you have any specific query related to the topic, then feel free to reach out to us through the help section, or you can mail us your query ( Our experts with in-depth knowledge of QuickBooks are available 24*7 to answer your queries.

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